Virtual office in Milan

 

Virtual office in Milan: what is a virtual secretary!

 

Today we hear people talking more often about virtual telephone number, virtual secretariat, online secretary or virtual office. But what do all these terms mean? What is a virtual office?

 

By virtual office we mean a set of services ranging from the allocation of a telephone number, in our case in Milan, generally with personalized answer, of a centralized fax line, of a civic address where to receive your correspondence and, possibly a registered office.}

 

Because of the world crisis, these services, present in Italy for more than 40 years, but mainly used by foreigners passing through or by those who wanted to develop their business in our country, have begun to root also in the Italian mentality, becoming a reference point for many companies and professionals that made virtual office or virtual secretary their business card.

 

virtual office milano

 

Virtual office in Milan: the advantages!

 

What are the advantages of using a virtual offices service in Milan?

Some are really obvious, others are less common and of great importance. Take, for example, a company that wants to open a branch in Milan or who wants to launch a business. What are the prices today for opening an office in Milan?Better yet in the center of Milan? Doing the math is easy. Office rent, security deposits, administrative expenses, electric, telephone, ADSL and Wi-Fi lines, air conditioning connections, furnishings etc.

 

You don’t need an expert to understand that for renting an office in Milan you have to talk about some tens of thousands of euro, without considering the costs and time related to searching the right building in the right location. In all this we haven’t mentioned whatsoever one of the most significant expenses: the employees!!! No matter how small the office you want to set might be, but often at the expense of your image, you would have to have at least a secretary and/or receptionist to handle incoming calls, appointments agenda, correspondence, emails, incoming and outgoing faxes, arriving guests, contacts with suppliers, clients, banks etc.

 

And what if the secretary were to get sick? Or during her holiday leave? Various permits, marriage licenses or maternity leave? You either stop most of the work or you search for a replacement that, nevertheless, would have to be backed up since she is a new employee of the company. Or take the freelancer that might be a salesman, a consultant, a lawyer, an engineer etc., to reduce costs he could manage without an office of his own and a secretary, but what would it all mean? 

 

Today technology with its notebook, iPad, iPhone etc. comes to our help, but sometimes it is not enough. The most problematic thing is that of having to manage yourself the telephone calls from your own clients or suppliers or information requests. Very often, these calls come in not quite appropriate moments, maybe even when you are busy with an important client, or in case of lawyers, in the middle of a hearing. You can always insert your voice mail or turn of your mobile phone, but your image?

 

How can you overcome all this? Obviously by using a virtual office service in Milan, or better yet by using our virtual office services in Milan. In fact, you can choose from a wide range of alternatives specially designed for every requirement, that go from the simple allocation of a virtual telephone number to more complete services where the telephone service in Milan is combined with a business address, a fax number, a registered office in Milan and some hours to use one of our elegantly furnished offices that allow you to receive guests in complete tranquillity and to render the virtual office the least virtual possible.

 

Let’s see our proposals one by one. For different requirements you can always contact us and we will study together a package suited to your requirements.

 

 

recapito telefonico con risposta personalizzata milano

 

Virtual office in Milan: virtual telephone number

 

We start with the simplest service and that is the classic telephone address. This service assumes the allocation of a telephone number in Milan, therefore with the prefix 02, with personalized answer that the Client may elect on his own documentation.

  

The allocated “online multilingual secretary” will answer your virtual telephone number for 11 hours a day, from Monday to Friday from 8.30 am to 7.30 pm and for 9 hours on Saturday, from 9.00 am to 6.00 pm. All the incoming calls will be registered, in real time and free of charge, in a special report, and then sent to the email address indicated by the client, so that he is always updated with the calls arrived. If the client wishes, the telephone calls may be transferred, or part of them, to a landline number or a mobile phone number. The client will also be tracked down in case of emergencies or, if not reachable, he will receive an SMS with the data of the call.

 

Summarizing, the virtual telephone number includes:

 

 

All this for the yearly charge of € 600,00 + VAT or a half-yearly charge of € 350,00 + VAT

 

ufficio virtuale milano stazione centrale

 

Virtual office in Milan: virtual office in Milan or full address

 

This service assumes the allocation of a telephone number in Milan, therefore with the prefix 02,  with personalized answer, that the client may elect on his own documentation, a centralized fax number and  using the address of our business center, that may be elected on the company's documentation such as letterhead paper, business cards, websites, brochures etc.

 

For yearly contracts it is provided, included in the charge, the possibility to elect the registered office of your company and therefore also being able to register the address to the Chamber of Commerce, the VAT office etc.

 

The allocated “online multilingual secretary” will answer your virtual telephone number for 11 hours a day, from Monday to Friday from 8.30 am to 7.30 pm and for 9 hours on Saturday, from 9.00 am to 6.00 pm. All the incoming calls will be registered, in real time and free of charge, in a special report, and then sent to the email address indicated by the client, so that he is always updated with the calls arrived.

 

If the client wishes, the telephone calls may be transferred, or part of them, to a landline number or a mobile phone number. The client will also be tracked down in case of emergencies or, if not reachable, he will receive an SMS with the data of the call. The virtual secretary in Milan will immediately inform the client about every fax that were to arrive at his virtual office and, if required, it will be quickly scanned and sent to an email address or to a fax number indicated by the client.

 

The “virtual secretary” of our business center will also register, in real time and free of charge, in a special report, all the correspondence arrived and will send the report at the email indicated by the client, so that he is always updated on the mail arrived and in stock. The mail received can be sent by means of registered letter, according to the indications given by the client, at the communicated address, with the frequency desired: once a week, twice a week, every 15 days or once a month, or it can be kept at our client’s disposal, at the secretariat of our business center in Milan, so that it may be withdrawn personally, by means of a courier or by an authorized person presenting the ID card and the authorization from our client.

   

Summarizing, the virtual office in Milan includes:

 

  

All this for the yearly charge of € 700,00 + VAT or a half-yearly charge of € 400,00 + VAT

 

recapito telefonico milano stazione centrale con risposta personalizzata

 

Virtual office in Milan: “extra” virtual office in Milan

 

This service assumes the allocation of a telephone number in Milan, therefore with the prefix 02,  with personalized answer, that the client may elect on his own documentation, a centralized fax number, a serviced office or a meeting room, to use by booking and not cumulative from one month to the other,  for 2 half-days or 1 day and  using the address of our virtual offices in Milan, that may be elected on the company’s documentation such as letterhead paper, business cards, websites, brochures etc.

 

For at least half-yearly contracts it is provided, included in the charge, the possibility to elect the registered office of your company and therefore also being able to register the address to the Chamber of Commerce, the VAT office etc.

 

The allocated “online multilingual secretary” will answer your virtual telephone number for 11 hours a day, from Monday to Friday from 8.30 am to 7.30 pm and for 9 hours on Saturday, from 9.00 am to 6.00 pm. All the incoming calls will be registered, in real time and free of charge, in a special report, and then sent to the email address indicated by the client, so that he is always updated with the calls arrived. If the client wishes, the telephone calls may be transferred, or part of them, to a landline number or a mobile phone number. The client will also be tracked down in case of emergencies or, if not reachable, he will receive an SMS with the data of the call.

 

The virtual secretary in Milan will immediately inform the client about every fax that were to arrive at his virtual office in Milan and, if required, it will be quickly scanned and sent to an email address or to a fax number indicated by the client. The “virtual multilingual secretary” of our virtual offices in Milan will also register, in real time and free of charge, in a special report, all the correspondence arrived and will send the report, also free of charge, at the email indicated by the client, so that he is always updated on the mail arrived and in stock. The mail received can be sent by means of registered letter, according to the indications given by the client, at the communicated address, with the frequency desired: once a week, twice a week, every 15 days or once a month, or it can be kept at our client’s disposal, at the secretariat of our business center in Milan, so that it may be withdrawn personally, by means of a courier or by an authorized person presenting the ID card and the authorization from our client.

 

Summarizing, the "extra” virtual office in Milan includes:

 

  

All this for the monthly charge of € 120,00 + VAT

 

recapito virtuale milano

 

Virtual office in Milan: “super” virtual office in Milan

 

This service assumes the allocation of a telephone number in Milan, therefore with the prefix 02,  with personalized answer, that the client may elect on his own documentation, a centralized fax number, a serviced office or a meeting room, to use by booking and not cumulative from one month to the other,  for 4 half-days or 2 days and  using the address of our virtual offices in Milan, that may be elected on the company’s documentation such as letterhead paper, business cards, websites, brochures etc.

 

For at least half-yearly contracts it is provided, included in the charge, the possibility to elect the registered office of your company and therefore also being able to register the address to the Chamber of Commerce, the VAT office etc.

 

The allocated “virtual multilingual secretary” will answer your virtual telephone number for 11 hours a day, from Monday to Friday from 8.30 am to 7.30 pm and for 9 hours on Saturday, from 9.00 am to 6.00 pm. All the incoming calls will be registered, in real time and free of charge, in a special report, and then sent to the email address indicated by the client, so that he is always updated with the calls arrived. If the client wishes, the telephone calls may be transferred, or part of them, to a landline number or a mobile phone number. The client will also be tracked down in case of emergencies or, if not reachable, he will receive an SMS with the data of the call. The “online secretary” will immediately inform the client about every fax that were to arrive at his virtual office and, if required, it will be quickly scanned and sent to an email address or to a fax number indicated by the client.

 

The “virtual multilingual secretary” of our virtual offices in Milan will also register, in real time and free of charge, in a special report, all the correspondence arrived and will send the report, also free of charge, at the email indicated by the client, so that he is always updated on the mail arrived and in stock. The mail received can be sent by means of registered letter, according to the indications given by the client, at the communicated address, with the frequency desired: once a week, twice a week, every 15 days or once a month, or it can be kept at our client’s disposal, at the secretariat of our business center in Milan, so that it may be withdrawn personally, by means of a courier or by an authorized person presenting the ID card and the authorization from our client.

 

Summarizing, the “super” virtual office in Milan includes:

  

All this for the monthly charge of € 180,00 + VAT

 

virtual office con risposta personalizzata milano

 

Virtual office in Milan: “beta” virtual office in Milan

 

This service assumes the allocation of a telephone number in Milan, therefore with the prefix 02,  with personalized answer, that the client may elect on his own documentation, a centralized fax number, a serviced office or a meeting room, to use by booking and not cumulative from one month to the other,  for 6 half-days or 3 days and  using the address of our virtual offices in Milan, that may be elected on the company’s documentation such as letterhead paper, business cards, websites, brochures etc. For at least half-yearly contracts it is provided, included in the charge, the possibility to elect the registered office of your company and therefore also being able to register the address to the Chamber of Commerce, the VAT office etc.

 

The allocated “virtual multilingual secretary” will answer your virtual telephone number for 11 hours a day, from Monday to Friday from 8.30 am to 7.30 pm and for 9 hours on Saturday, from 9.00 am to 6.00 pm. All the incoming calls will be registered, in real time and free of charge, in a special report, and then sent to the email address indicated by the client, so that he is always updated with the calls arrived. If the client wishes, the telephone calls may be transferred, or part of them, to a landline number or a mobile phone number. The client will also be tracked down in case of emergencies or, if not reachable, he will receive an SMS with the data of the call.

 

The “online secretary” will immediately inform the client about every fax that were to arrive at his virtual office and, if required, it will be quickly scanned and sent to an email address or to a fax number indicated by the client.

 

The “virtual multilingual secretary” of our virtual offices in Milan will also register, in real time and free of charge, in a special report, all the correspondence arrived and will send the report, also free of charge, at the email indicated by the client, so that he is always updated on the mail arrived and in stock.

 

The mail received can be sent by means of registered letter, according to the indications given by the client, at the communicated address, with the frequency desired: once a week, twice a week, every 15 days or once a month, or it can be kept at our client’s disposal, at the secretariat of our business center in Milan, so that it may be withdrawn personally, by means of a courier or by an authorized person presenting the ID card and the authorization from our client.

 

Summarizing, the “beta” virtual office in Milan includes:

  

All this for the monthly charge of € 250,00 + VAT

 

segretaria on line milano stazione centrale

 

Virtual office in Milan: “gamma” virtual office in Milan

 

This service assumes the allocation of a telephone number in Milan, therefore with the prefix 02,  with personalized answer, that the client may elect on his own documentation, a centralized fax number, a serviced office or a meeting room, to use by booking and not cumulative from one month to the other,  for 8 half-days or 4 days and  using the address of our virtual offices in Milan, that may be elected on the company’s documentation such as letterhead paper, business cards, websites, brochures etc.

 

For at least half-yearly contracts it is provided, included in the charge, the possibility to elect the registered office of your company and therefore also being able to register the address to the Chamber of Commerce, the VAT office etc.

 

The allocated "virtual multilingual secretary" will answer your virtual telephone number for 11 hours a day, from Monday to Friday from 8.30 am to 7.30 pm and for 9 hours on Saturday, from 9.00 am to 6.00 pm. All the incoming calls will be registered, in real time and free of charge, in a special report, and then sent to the email address indicated by the client, so that he is always updated with the calls arrived. If the client wishes, the telephone calls may be transferred, or part of them, to a landline number or a mobile phone number. The client will also be tracked down in case of emergencies or, if not reachable, he will receive an SMS with the data of the call.

 

The “online secretary” will immediately inform the client about every fax that were to arrive at his virtual office and, if required, it will be quickly scanned and sent to an email address or to a fax number indicated by the client.

 

The “virtual multilingual secretary” of our virtual offices in Milan will also register, in real time and free of charge, in a special report, all the correspondence arrived and will send the report, also free of charge, at the email indicated by the client, so that he is always updated on the mail arrived and in stock.

 

The mail received can be sent by means of registered letter, according to the indications given by the client, at the communicated address, with the frequency desired: once a week, twice a week, every 15 days or once a month, or it can be kept at our client’s disposal, at the secretariat of our business center in Milan, so that it may be withdrawn personally, by means of a courier or by an authorized person presenting the ID card and the authorization from our client.

 

Summarizing, the "gamma" virtual office in Milan includes:

  

All this for the monthly charge of € 300,00 + VAT

 

segreteria virtuale milano

 

Virtual office in Milan: why choose our virtual office!

 

In Milan you can certainly find an infinity of small or big companies that propose a service of virtual secretariat in Milan, but before making a decision you should evaluate many aspects. First of all the cost! Our service of virtual secretary is already placed in a highly competitive price range without neglecting the image and professionalism essential for who requires a service of virtual office.

 

Many companies that supply the virtual office service in Milan do not have in fact real and suitable offices, but the operators answer the calls from their homes. Therefore, you won’t have a dedicated “virtual multilingual secretary”, but the answer to your client’s call will come once from Bari, another time from Rome, some other time from Lecce or Catania and so on, with all the implications connected to the handover, the dialects and the turn-over and, most important, it will lack that feeling of understanding between you and your "online secretary" if it were always the same person or maximum two people.

 

Maybe you would even have a satisfying service, but it would be cold and detached that will certainly be felt by who contacts you. Another problem is related to the image, in fact, as we were saying, many centers that provide the virtual secretary service, either do not have available serviced offices to be allocated to the users of the service, to be able to receive guests, or they have a poor image, often overlooked in cleaning and additional services.

 

Our business center in Milan, thanks to nearly 20 years of experience, will ensure, besides the prestige of a head office in the heart of the city, at 30 meters from the Central Railway Station, where not by chance are the head offices of the Lombardy Region and of some of the most important Italian and foreign companies, also elegantly furnished offices with one workplace, more workplaces or one workplace and a meeting angle, cared for in every detail, enriched by paintings, carpets and green plants to render them as welcoming and warm as possible, without neglecting all additional services like reception, multilingual secretary at your disposal, nor the most advanced technologies related to telephone connections, data transmission, equipments like video projectors, electronic screens etc.


 

Contact us at 00 39 02 671651

 

 

 

 

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